Finance Control

Many organizations underestimate the importance of the finance control function. This is a big mistake.

The finance control function is the organization’s “watchdog”. It is first to notice any aberrations or unexpected activities. Timely identification of issues allows management to address them swiftly and avoid potentially severe consequences of poor bookkeeping.

A robust finance control system

  • ensures timely closure of books each month and statutory compliance
  • enables detailed financial performance reviews and enhanced decision-making

We have helped many businesses gain immense value through our Finance Control Solutions

We help you close your books on time, by work-day 5 of each month, at the latest

We chart out a detailed plan for closing your books by work-day 5 of each month, at the latest. We start by listing each and every activity that needs to be performed daily as part of the monthly closing process. Then we create responsibilities, accountability, and timelines around these activities for easy governance.

We help you align your operating plan with your finances to stay on-budget and realize greater performance

We help our clients perform very detailed budgeting exercises using key metrics such as capacity utilization, market penetration, market outlook, product pricing, etc. to forecast the next year’s business performance. This helps align operations with finance to yield better results.

We help you understand why your actual financial performance differs from your expected performance

We help you measure actual financial performance each month and compare it against the financial plan to identify causes of variance and discrepancy. We deliver detailed commentaries summarizing these findings. During the course of the year, the plan gets amended, if warranted, in light of revised business assumptions or changed ground realities.

We give you greater visibility into your monthly financial performance, giving you the confidence and insight to make better decisions and improve performance

Our monthly financial dashboards highlight areas of concern to allow for faster resolution of crucial and costly issues. We also hold detailed monthly discussions with management to discuss the dashboard.

We help you avoid costly legal fees and remain legally compliant with statutory matters

We help set up processes that enable the organization to be fully compliant with legal requirements related to regulatory filings and tax deposits, in a timely and accurate fashion.

We help you plan your cash flows effectively to ensure that you pay your vendors and the government on time

We help our clients achieve effective cash flow management and planning to predict and pre-empt scarcity of funds. This enables the client to source short-term funds and pay vendors and governments on time.

We have delivered transformational results for our clients

Case study 1

Rug Manufacturers

Implemented bespoke processes for (i) procure-to-pay cycle (ii) order-to-cash cycle and (iii) record-to-reporting cycle.

This solution was aimed at creating greater efficiencies within the
inter-twined areas of procurement, sales, finance & accounts, and the impending cash flows.

Case study 2

Casual Dining Chain

Conducted a detailed annual planning exercise for each of their 20 dining outlets. Each outlet had different dynamics with respect to total seating capacity, footfall, occupancy vs latency ratio, operating hours, menu pricing, customer composition & behaviour, license costs, revenue sharing model, service model (self-owned vs QSR vs franchisee vs home delivery), etc. that had to be accounted for.

Case study 3

Auto Parts Manufacturer

We developed a cashflow management model that would allow for early identification of potential funds scarcity. With this tool in place, the client could manage cash adequacy more effectively, resulting in better relations with vendors and government authorities.

Case study 4

Logistics Solutions Provider

The client owned a fleet of 800+ lorries (trucks) servicing 3 domains – (i) FMCG (ii) express delivery, and (iii) 2 wheelers.

We conducted an extensive exercise to calculate the fully loaded cost on a “per mile per sector” basis. This cost included all elements of direct variable cost, indirect variable cost, fixed cost and overheads. Based on this costing, the client was able to renegotiate prices with its customers.

Case study 5

Power Generation Company

This client had a weak financial control function in place. Their books were not updated on a regular basis and hence their system could never be relied upon to produce accurate and complete financials for business review and decision-making.

We implemented a formal process for monthly closure of books, starting on work-day (-)2 and ending on work-day (+)5. For each single day of the “closing period”, action steps and responsibilities were clearly set out to ensure all necessary entries were recorded within the system to produce an accurate reflection of the company’s financial performance and status.

A Closer Look – Case Study 2

Annual Operating Plan for Casual Dining Chain

Challenge:

The client did not have a well thought out annual operating plan and hence held no reference point as a goal to achieve or to measure its actual financial performance against.

Solution:

We conducted a detailed annual planning exercise for each of the client’s 20 dining outlets, while taking into consideration the unique dynamics of each individual outlet.

Approach:

Each outlet had unique dynamics around total seating capacity, footfall, occupancy vs latency ratio, operating hours, menu pricing, customer composition & behavior, license costs, revenuesharing model, service model (self-owned vs QSR vs franchisee vs home delivery), etc.. We took all these factors into consideration while constructing an individual plan for each outlet.

Result:

Each outlet was able to give specific monthly targets to its employees and also measure their actual performance at the end of each month against projected performance. This enabled detailed discussions within the teams to create ideas to improve overall performance.

Without reference to a plan, the company and its employees could never get their collective energies together for the purpose of achieving specific targets. With the plan in place, the employees focused better and worked harder.

A Closer Look – Case Study 4

Pricing Optimization for Logistics Solutions Provider

Challenge:

The company’s business was to provide lorries for road transportation across various sectors throughout India. The client was not sure if he was making a profit or running a loss at the prevailing pricing points for its services.

Solution:

We delivered a costing solution to determine a fully loaded cost of transportation “per mile per sector” that was inclusive of operational cost and corporate overheads. This allowed for the client to revisit its pricing strategy and renegotiate its prices with each individual customer.

Result:

Upon deriving the fully loaded “per mile per sector” cost, the client realized it was running a loss for a few sectors at the prevailing contracted prices. Hence it was necessary to renegotiate the prices with the customers. The detailed back-end calculations infused the client with a great deal of confidence to broach the subject of price hikes with its customers and was ultimately successful in getting the desired hikes.